Platform Features

Everything Your School Needs in One Dashboard

Gyan Suite brings together 9 powerful modules — built specifically for Indian schools — so you can stop juggling software and start focusing on education.

Start Free Trial Book a Demo
9 Core Modules
500+ Schools Using It
Monthly Feature Updates
100% Mobile Responsive
Complete student profiles with photo, personal & family details
Admission number, class, section, and roll number management
Document storage (birth certificate, transfer certificate, etc.)
Student Management

Every student. Every detail. At your fingertips.

Student Management

Maintain a complete digital record for every student — from admission to graduation. Reduce paperwork, eliminate lost files, and find any student record in under 3 seconds.

  • Complete student profiles with photo, personal & family details
  • Admission number, class, section, and roll number management
  • Document storage (birth certificate, transfer certificate, etc.)
  • Parent & guardian contact management
  • Student search and filter by class, section, or name
  • Promote students between classes at year-end in bulk
Full staff profiles with personal, contact and employment info
Department and designation assignment
Subject specialization and qualification records
Staff Management

Manage every teacher and staff member with ease.

Staff Management

From hiring to daily operations — manage your entire school workforce in one place. Track teaching and non-teaching staff with complete employment records.

  • Full staff profiles with personal, contact and employment info
  • Department and designation assignment
  • Subject specialization and qualification records
  • Bank details for payroll and Aadhar/PAN for compliance
  • Employment type tracking (Full-time, Part-time, Contract)
  • Staff login accounts with role-based portal access
Define fee structures per class with multiple fee heads
Record fee payments with instant digital receipts
Track dues and outstanding balances student-wise
Fee Management

Collect fees faster. Chase less. Report more.

Fee Management

End the chaos of fee registers and manual receipts. Gyan Suite automates your entire fee workflow — from fee structure setup to payment collection and reporting.

  • Define fee structures per class with multiple fee heads
  • Record fee payments with instant digital receipts
  • Track dues and outstanding balances student-wise
  • Send automated fee reminder emails to parents
  • Monthly, quarterly, and annual fee collection reports
  • Partial payment and installment plan support
Class-wise and section-wise daily student attendance
Staff attendance with work hours tracking
Monthly attendance reports per student
Attendance Tracking

Mark attendance in seconds. Spot patterns instantly.

Attendance Tracking

Replace paper registers with a fast, digital attendance system for students and staff. Get real-time visibility into who is present, absent, or late.

  • Class-wise and section-wise daily student attendance
  • Staff attendance with work hours tracking
  • Monthly attendance reports per student
  • Absenteeism trend analysis and alerts
  • Attendance percentage calculations for exams
  • Export attendance data to Excel/PDF
Create and manage classes with display order (sorting)
Multiple sections per class with room numbers
Capacity management per section
Classes & Sections

Structure your school. Organize your classes.

Classes & Sections

Set up your school's academic structure once and manage it effortlessly year-round. From nursery to class 12 — every class, every section, fully organized.

  • Create and manage classes with display order (sorting)
  • Multiple sections per class with room numbers
  • Capacity management per section
  • Assign class teachers to sections
  • Students auto-grouped by class and section throughout the system
  • Bulk year-end class promotion
Create unlimited custom roles (Admin, Accountant, Teacher, etc.)
Module-level permissions: View, Create, Edit, Delete
Assign one role per user account
Role-Based Access Control

The right access for the right person. Always.

Role-Based Access Control

Not every staff member should see everything. Gyan Suite's granular permission system ensures each user — admin, teacher, accountant — sees only what they're authorized to see.

  • Create unlimited custom roles (Admin, Accountant, Teacher, etc.)
  • Module-level permissions: View, Create, Edit, Delete
  • Assign one role per user account
  • Super Admin role with full system access
  • Permission changes take effect instantly — no re-login needed
  • Full audit trail of who changed what
Custom email templates with {placeholder} variables
Configure your own SMTP (Gmail, Outlook, custom server)
Automated fee due reminders
Email Notifications

Automated, personalized school communications.

Email Notifications

Send the right email at the right time without lifting a finger. Configure your SMTP, design your templates, and let Gyan Suite handle the rest.

  • Custom email templates with {placeholder} variables
  • Configure your own SMTP (Gmail, Outlook, custom server)
  • Automated fee due reminders
  • OTP emails for secure password resets
  • Test email delivery before going live
  • Template management by subject and category
Student strength report by class and section
Fee collection summary with due analysis
Monthly staff attendance reports
Reports & Analytics

Every number your school needs. Instantly.

Reports & Analytics

Stop waiting for manual data compilation. Gyan Suite generates real-time reports across students, fees, attendance, and staff — ready in one click.

  • Student strength report by class and section
  • Fee collection summary with due analysis
  • Monthly staff attendance reports
  • New admissions and student movement reports
  • Gender-wise and category-wise student distribution
  • Exportable to PDF and Excel formats
School name, tagline, and logo upload
Contact number, email, and website
Full address with city, state, and PIN
School Customization

Make Gyan Suite your own.

School Customization

Configure the system to reflect your school's identity. Set your name, logo, contact details, address, and social media — all reflected across the platform and communications.

  • School name, tagline, and logo upload
  • Contact number, email, and website
  • Full address with city, state, and PIN
  • Social media links (Facebook, Twitter, Instagram)
  • Academic year configuration
  • System timezone and date format settings
Feature Comparison

What's Included in Each Plan

All features are available on Growth and Enterprise. Starter covers the essentials.

Feature Starter Growth Popular Enterprise
Students 300 1,000 Unlimited
Staff Accounts 20 100 Unlimited
Student Management
Staff Management
Fee Management
Attendance Tracking
Classes & Sections
Email Notifications
Custom Roles & Perms
Advanced Reports
Data Export (PDF/Excel)
Priority Support
Dedicated Onboarding
Custom Integrations
View Pricing & Plans

See Every Feature in Action

Book a free 30-minute demo and we'll walk you through Gyan Suite live. No sales pressure — just your questions answered.

Book a Demo See Pricing